Payment Services Manual​

​Administrative Tasks

Set Up Your Agency

Add New Users and Maintain Users

Add an Auditor

Create and Maintain Groups

Enter an Invoice

Enter an Invoice

Pay an Interagency Billing

Pay P-Card Statements

Find a Vendor Number To Use On An Invoice

Find and Select a Vendor For an EFT Payment

Attach a Scanned Invoice or Document

Correct an Invoice

Import a Purchase Order

Invoice is Locked Message or Invoice Payment Is Not Uploaded to STARS

Possible Duplicate Invoice Message

Find an Invoice on the Status Screen

Fiscal Coding

Fiscal Coding and Cost Distribution

Invalid Fiscal Code or Fiscal Code Validation Errors

Distribute Cost Complete Button is Greyed Out or Inactive

Pay an Interagency Billing

Pay an Encumbrance

Correct an Invoice That is Awaiting Fiscal Coding or Approval

Import a Purchase Order

Update Fiscal Coding of an Imported Purchase Order

See When an Invoice was Authorized, Distributed, or Approved (Document History)

Distribute Screen Fiscal Code Descriptions

Create and Use Templates

Create Templates for Fiscal Coding and Cost Distribution

Use a Template for Fiscal Coding and Cost Distribution

Find a List of All Templates

Approve an Invoice

Find an Invoice on the Status Screen

Approve an Invoice

Approve Multiple Invoices (Multi Proc)

Undo Approval, Cancel an Upload to STARS, or Delete an Invoice

Invoice is Locked Message or Invoice Payment Is Not Uploaded to STARS

See When an Invoice was Authorized, Distributed, or Approved (Document History)

Reports

Invoice and Audit Reports

Find Processed Invoices (Invoices Sent To STARS)