​​​Payroll Processing Messages B-444395

Purpose:  This report will display payroll related error messages for all employees who are active or terminated within the pay period that is currently being processed.  Error messages have three severity levels and are identified by the number of stars next to the message.  Click the links below to go directly to the error messages associated with that severity level.   

 

* = INFORMATIONAL MESSAGE

May required corrective action, but typically for informational purposes only.

 

** = WARNING MESSAGE

May require corrective action to ensure the employee's pay is not affected and their personnel record is accurate.

 

*** = CRITICAL MESSAGE

Always requires corrective action to ensure the employee's pay is not affected and their personnel record is accurate.

 
 
FREQUENCY:

Final - Biweekly, Judicial, Universities

Preprocessing - Biweekly, Judicial ​ ​

​ ​ ​ ​ ​

 

 

 

​Additional Information:  DSN = AUI.S44.BU444395.MESSAGES

CREATED IN:AU444310 ​ ​
USERS:

Agency

DSP ​

ONLINE:

Y

Archive - Yes

Archive - No

Archive - Yes

Archive - No

Archive - Yes

SYSID

AUIS44

AUIS44BP

AUIS44J

AUIS44JP

AUIS44U

RETENTION

4

4

3

2

4

MICROFICHE:

AUIS44 thru 2/5/10

AUIS44J thru 2/1/10

AUIS44u thru 1/22/10

RETENTION

 ONSITE - copies 4 yrs

OFFSITE - originals

​
BREAKS:

State Agency Code

Pay Location

Pay Group

​ ​
   
Always requires corrective action to ensure the employee's pay is not affected and their personnel record is accurate.


ANNUAL EMPLOYEE WITH TIMESHEET = Y
An annual employee with a time sheet required indicator of 'Y' has submitted time and/or has a current pay period override.  Employee will not be paid. If employee has submitted time and has a current pay period override, the message will be reported twice. This message is only created for positions in current class.  This includes pay status of 'A', 'B', * ''T' and * 'X'.

* Only applies to pay group 20
 
CANNOT FIND GROUP LIFE DEDUCTION
Employee has a Life Insurance Plan Code, but does not have a Life Insurance deduction.
 
DB ERROR WHEN ADJUSTING CONTRACT SALARY AMT
An MVA is processed through payroll and the PCN is not found in current class. Contact the DSP Help Desk for more information on this message.
 
DDP - METHOD ALL NO-PAY - DDP CANCELLED
The employee's direct deposit action was set up the same day as a preprocessing or final payroll is run during the day. There is a nightly process that normally runs before payroll that changes the employee's Pre-note indicator from 'P' (pre-note) to 'S' (set). If payroll happens to run before this nightly process, employee's with a new direct deposit will get this message and a new direct deposit form should be submitted.
 
DDP - MULTIPLE METHODS - R - DDP CANCELLED
The employee's direct deposit action (with multiple accounts) was set up the same day as a preprocessing or final payroll is run during the day. There is a nightly process that normally runs before payroll that changes the employee's pre-note indicator from 'P' (pre-note) to 'S' (set). If payroll happens to run before this nightly process, employees with a new direct deposit will get this message and a new direct deposit form should be submitted. This message could also come out if the remainder amount calculated is a negative figure. 
 
DDP TEMPORARILY CANCELLED - INSUFFICIENT NET
Employee on direct deposit with hours/earnings processing on current payroll but employee’s net pay is zero, an example LWO or FML.

EARN ID XXX - EQUALS ZERO/EMP NOT PD IN POS...X..
(XXX can be any earnings code) In most situations this message is reported when an annual employee's current pay period earnings plus their YTD Contract Salary paid is greater than the Adjusted Contract Salary. The earnings codes processed through payroll are paid in alphabetical order until there is no money remaining in the contract.  This message could be a portion of the employee's earnings or all depending on their earnings balance. Variations of this messages may include:
 

*      Y.....  - MIO DID NOT RETURN A POS SEGMENT - No position found for employee

*      .Y....  - POS PAY CODE NOT SET TO Y - Position found but pay code is not Y

*      ..Y...  - POS TIMESHEET REQUIRED NOT SET TO N- Position found but TSR is not 'N'

*      ...C...  - CALC METHOD WAS USED TO DERIVE GROSS HOURS * RATE = GROSS - Gross Pay calculated - hours x rate of pay

*      ...T...  - GROSS WAS SET TO TRANS-099-AMOUNT - Gross Pay set to a Transaction Amount

*      ...R...  - GROSS WAS SET TO PP-PO-RATE -Gross Pay set to position's rate of pay

*      ...O...  - GROSS WAS SET TO PP-PO-RATE-OVERRIDE - Gross Pay set to the position's override amount

*      ....Y.  - CALC METHOD WAS USED AND HOURS WAS ZERO - Attempted to calculate gross pay but hours were zero

*      .....Y - CALC METHOD WAS USED AND RATE WAS ZERO - Attempted to calculate gross pay but rate of pay was zero

EMP W/O EARNINGS: 015 TRANS NOT PROCESSED
An employee voluntary deduction adjustment or a benefit deduction adjustment is processing on the current payroll and employee is not being paid. A generated email will be sent to Office of Group Insurance.
 
EMPLOYEE W/O EARNINGS: 016 TRANS NOT PROCESSED
An employer benefit deduction adjustment is processing on the current payroll and the employee is not being paid. A generated email will be sent to Office of Group Insurance.
 
EMPLOYEE W/O EARNINGS: 015/016 TRANS NOT PROCESSED
An employee and employer benefit deduction adjustment is processing on the current payroll and the employee is not being paid.  A generated email will be sent to Office of Group Insurance. 
 
EMPLOYEE YTD AMT AT MAX LIMIT – DED NOT TAKEN XXX
(XXX can be any deferred tax deduction)  Employee’s total Calendar Year To Date contribution to the deferred tax deduction listed, has reached the maximum amount as set by the Internal Revenue Service.  Deduction will not be taken until the first payroll of the next calendar year.
 
EMPLOYEE YTD COMPENSATION AT MAX DED NOT TAKEN 100
Employee's gross retirement eligible earnings exceed the maximum dollar amount established by the IRS, no employee/employer retirement is taken.
 
ERROR - INVALID PAIRING OF F & P METHOD CODES
Agency/Employee has submitted multiple Direct Deposit actions processing on the same day.  For example: Agency processed a Direct Deposit action to change method to 'Full', on the same day the employee submitted a Direct Deposit change to the bank code on the account with a 'Partial' method.

FED TAX ADDL EXCEEDS NET PAY - ADDL NOT TAKEN or STATE TAX ADDL EXCEEDS NET PAY - ADDL NOT TAKEN
Employee set up with an additional federal or state tax amount to be withheld but for this payroll is not receiving enough pay for the additional amount to be taken.

GARN NOT TAKEN, CONSUMER DEBT MAX REACHED, DED XXX
Employee's garnishment deduction(s) was not taken because the consumer debt max was reached.​  (Deduction 300 series)
 
GARN NOT TAKEN, DISPOSABLE < MINIMUM FOR DED XXX
The disposable income is less than the minimum, nothing is taken.  (Deduction 300 series)
 
GARN NOT TAKEN, NO NET PAY AFTER EXEMPT AMT, DED XXX
Employee has a Federal/IRS levy and when the exempt amount is subtracted, there is no net pay left to take the levy amount. (Deduction 300 series)
 
GARN NOT TAKEN, NOT ENOUGH NET PAY FOR DED XXX
Employee has an IRS or State levy and a higher deduction is taken that reduces either levy to zero (0.00) dollars, therefore nothing is taken.
 
GARN NOT TAKEN, SCO FEE DED 395 NOT FND WITH DED XXX
Employee with a child support deduction does not have a 395 deduction setup for the required SCO fee.
 
HOURS ENTERED FOR COVERED AND EXEMPT POSITIONS
Employee has submitted ACT hours in multiple positions or multiple agencies and the FLSA coverage is different. REG and applicable Overtime hours must be coded at either one or both of the agencies.

HOURS ENTERED FOR 28 DAY AND REGULAR POSITIONS
Employee has submitted ACT hours in multiple positions or multiple agencies and only one of the positions is FLSA = L. Because the employee is FLSA = L (28-day cycle) in one of the positions, the agency will need to determine whether the current payroll is (28-day) cycle 1 or 2 and then REG and applicable Overtime and RHH hours must be coded at either one or both of the positions/agencies.

INSUFFICIENT NET PAY FOR DDP - WARRANT ISSUED
An employee is set up with a 'Partial' amount designated for direct deposit, and that amount exceeds the employee’s net pay.  The employee's direct deposit will be automatically stopped (for only the pay period affected), and a warrant will be issued.  The payroll register will show ‘Pre-note’.
 
Message could also be reported if a direct deposit is set up and final payroll ran before the direct deposit goes through the nightly process that sets the pre-note to 'S' and applies the pre-note sent date. Most often this would would occur when a Judicial payroll is ran during the day.
 
INVALID OVERRIDE INDICATOR / FLSA COMBINATION
Agency has coded an override to an employee's OVT indicator that is not a valid combination i.e. Overrides of '00' to pay overtime and employee is an exempt (A, I or P) FLSA.
 
MORE THAN 50 EARNINGS (RATES) – ONLY 50 KEPT
Warning message only.  No action needs to be taken to correct.  Old INSCI message for a report no longer created
 
NEGATIVE 080 $ FOUND & INSUFFICIENT POSITIVE OTA
This message is reported when accrued overtime hours are divided between multiple distributions as compared to accrued overtime hours going to only one distribution are different by .1, plus or minus. 
For example:
             1.0 hour of overtime to one distribution would accrue 1.5 hours of  OTA,
             1.0 hour of overtime divided equally between two distributions results in .5 overtime extended to .75, rounded to .8
              for each distribution, total overtime hours accrued totals 1.6
             Agency will need to verify the employee's accrued overtime is correct. 
Note:  Currently, Health and Welfare and Health District 1 distribute costs of accrued overtime. A similar message is reported when an agency is processing a negative Other Earnings (i.e. TFB, MTF, MTP, TFP) through payroll.  Please refer to the definition under ** Warning Messages.
NO NET PAY, GARN NOT TAKEN FOR DEDUCTION XXX
The garnishment deduction amount exceeds available net pay so deduction was not taken.  (Deduction 300 series)
 
NO TIME GENERATED TIMESHEET REQ = 'N' EMPLOYEE
Employee has a timesheet required indicator of 'N' (Hourly or Annual) and one of the following situations has occurred. **TIME MUST BE SUBMITTED if employee is to be paid.
 
1. Agency has processed an IPOPS Personnel Change, for example PCN change, rate change or misc. change, with an effective date that is greater than the pay period begin date of the current payroll processing.
 
2. Agency has processed a termination/payoff or Military inactivation with an effective date that is within the current payroll processing. If time is not submitted, only applicable payoffs will be generated.
 
If employee is 'A' (annual) and has an override amount for the current payroll processing, time must be submitted.
 
Note: Payroll considers Time Submitted to be any Earnings Code with a an I-Time indicator of 'Y' on the ERN directory.
 
NON-COV/EXEMPT PCN PD HOURS > 80 TIME -- REJECTED
Agency/Employee has processed over eighty (80) hours of pay for an employee whose FLSA does not allow them to be paid more than eighty (80) hours within a pay period.  Hours are rejected, although if employee is set up with Timesheet Required of N, eighty hours of regular pay will still be generated.

O/T REG/TEL EARNINGS ENTERED WITH ACT AND/OR OTD
Agency/Employee has submitted hours coded as ACT time with hours coded as RHH, REG, OTA, CVR, TEL etc.  Employee will not be paid hours that were submitted.
 
PRE-TAX DEDUCTION EXCEEDS NET PAY XXX
Employee has a pre-tax deduction (health/dental, deferred comp etc.) that is greater than the employee's net pay.
 
RECALC – GARN NOT TAKEN, AT CNSMR DEBT MAX, DED
Garnishment was recalculated due to a levy reduction and the maximum amount allowed for all consumer debt garnishments has already been reached this pay period.  No amount will be withheld for this deduction. 
 
RECALC – GARN NOT TAKEN, CNMSR DEBT MAX = 0, DED
Garnishment was recalculated due to a levy reduction and the remaining amount available for all consumer debt garnishments is exactly zero.  No amount will be withheld for this deduction.  
 
RECALC – GARN NOT TAKEN, DISPOSBLE < MIN FOR DED
Garnishment was recalculated due to a levy reduction and the minimum income required for consumer debt garnishment has not been reached this pay period.  No amount will be withheld for this deduction. 
 
SFT EMP NOT ELIGIBLE FOR SHIFT DURING WEEK ENTERED
Earnings code SFT coded but employee was not coded as eligible for shift. Shift Indicator can be changed to 'Y' on the employee’s personnel record or shift indicator can be overridden to a ‘3’ on employee’s time sheet. 

STATE SEG NOT FOUND FOR EMPLR DED 11
Would receive this message if a prior pay period employer benefit adj is processing (071 trans) on an employee with a state segment other than Idaho.
 
TFB EMPLOYEE W/O EARNINGS: TFB TRANS NOT PROCESSED
Taxable fringe in process (usually a meal reimbursement through STARS) and the employee is not being paid any wages on this payroll. The TFB will also not process if the employee is only being paid a generated leave payoff (ZCP, ZEP, ZVP) and/or any non-working hours such as MDS, HOA, FML, LWA, LWO, MOV, RHH, TFB or if their current class effective date is greater than a pay period begin date.  The agency will need to re-process the TFB as an Other Earnings in IPOPS (thru payroll only, not thru STARS) on a different payroll when the employee is getting paid wages.
 
VCP ON SPECIAL REJECTED - TERMINATION PROCESSING  
Agency submitted a Special Payment with VCP earnings and has processed a termination through payroll which will generate the vacation payoff.
 
WITHHOLDING AMT EQUAL ZERO - DED BYPASSED XXX
(XXX can be any employee or employer deduction code where the amount to be taken is calculated as a percentage of the employees gross pay).  Hours/Earnings are processing on payroll but employee’s gross pay is zero, an example LWO or FML.
 
XXX EARNINGS HAS BOTH HOURS AND AMOUNT = ZERO
(XXX can be earnings codes CPP, RHP or ZVP)  Agency/Employee has coded CPP, RHP or ZVP hours and the employee's balance for the earnings to be paid is zero. For example: Employee has coded all available CPT, RHT or VAC hours at the same time the agency has coded the leave payoffs.
 
XXX EARNINGS NOT FOUND ON ERN DIRECTORY ***
When an employee has worked in a different agency or paygroup during the FY, and have a bonus submitted, all of their statewide earnings are checked to see if they have gone over the $2000 limit.  If the earnings in the previous agency/paygroup ERN directory are not found/available in their new agency/paygroup ERN directory, this message will be generated
 
XXX EMPLOYEE FLSA NOT VALID
(XXX can be GCT or OTS earnings code)  An employee vacates a position after the first day of a pay period and hours are being generated for the vacated position.
 

XXX  EMPLOYEE HAS REACHED PAID PARENTAL LEAVE MAX 
(XXX can be earnings code FMP, GDP or PAR) Employee has met the Parental leave max of 320.0 hours of FMP, GDP and PAR used within the last twelve months maximum limit. 

XXX HOURS GREATER THAN BALANCE - REJECTED
(XXX can be either OCT or OCP)  Agency/Employee has coded more OCT (on-call taken) or OCP (on-call paid) hours than the employee currently has available in their on-call balance. All hours will be rejected.
 

XXX LEAVE EARNINGS NOT PROCESSED, YTD HRS> MAX ***

(XXX can be earnings code ATT or ATP) Agency/Employee has submitted ATT or ATP hours that will put them over the statewide limit amount allowed.  The employee will be paid all ATT or ATP hours entered, up to the transaction (day) that puts them over the maximum limit.

XXX MILITARY EARNINGS NOT PROCESSED, YTD HRS > MAX

(XXX can be earnings code MLF or MLT)  Agency/Employee has submitted MLF or MLT hours that will put them over the statewide limit amount allowed.  The employee will be paid all MLF or MLT hours entered, up to the transaction (day) that puts them over the maximum limit.
 
XXX  PD PARENTAL LV NOT PROCESSED YTD HRS > MAX ***
(XXX can be earnings code FMP or PAR)  Agency/Employee has submitted FMP or PAR hours that will put them over the statewide Parental Leave limit allowed of 320.0 hours.  The employee will be paid all FMP or PAR hours entered, up to the transaction (day) that puts them over the maximum limit.

XXX POSITION NOT ACTIVE DURING DATE OF TRANSACTION
(XXX can be any earnings code) Time has been submitted or earnings have been generated, for example JUR, either before the employee was active in that position or after the employee's term date. If employee does not submit time and has a current pay period override, the message will not appear and the employee will not be paid.

ZVP VACATION PAYOFF ENTERED FOR ACTIVE EMPLOYEE
Termination/payoff processing for an employee that is still active with the state. Vacation will not be paid.

 
 
** WARNING MESSAGES  
May require corrective action to ensure the employee's pay is not affected and their personnel record is accurate.
 
 
ADJUSTMENT MAY BE NEEDED FOR JUDICIAL EMPLOYEE XXX –
(XXX = Health or Dental deduction code)  A Judicial employee was hired or became eligible for Health/Dental Insurance and their premium(s) were not taken for the month(s) when coverage began.  Office of Group Insurance (OGI) will create adjustments as needed.
 
ANNUAL PCN PD HOURS < 80 - TIME ACCEPTED
An employee with rate indicator 'A' (annual) reported less than 80 hours of time that reduce their annual contract amount. Agency should verify employee's reported hours are correct.
Note: Leave without pay does count towards contract hours in a pay period. This message may display for an hourly employee if they are transferring to an annual position.
APPROPRIATION ADJ WILL BE TAKEN NEXT PAYROLL XXX
(XXX = 918 or 919) An employee was hired or became eligible for Health/Dental Insurance and their premium(s) were not taken for the month when their coverage began.  If employer appropriation deductions were taken, adjustments to refund the appropriation deductions will be created when adjustments to health/dental premiums are created.
   
BONUS OR SHORT TERM COMM "XXX' PAID THRU MVA
A bonus earnings code is processing for an employee on an MVA.
 
CONSMR DEBT DISPBL INC CALCS NEG/ZERO, GARN TYPE X
Employee has a garnishment deduction in place and is not receiving enough pay to withhold the garnishment.

CURRENT + YTD EXCEEDS MAX - DED NOT TAKEN XXX
(XXX can be any deferred tax deduction)  Employee's current deferred tax deduction pay period amount + their YTD contribution total is greater than the maximum allowed for this deduction. This will include all deferred tax deductions.
 
DED NOT TAKEN - PRIOR DED IN ERROR XXX
(XXX can be any pre-tax deduction)  Deduction code will not be taken because there is another lower numbered deduction (usually pre-tax) listed above this message that exceeds the employee's net pay and is not being taken.
 
DED 720 OVRD. BYPASSED, REASON
Deduction was not taken because the inception to date amount is greater than the limit amount.  An example, an employee has a limit amount of 750.00 but the Inception to date amount was 1000.00.  Agency processed Employee Voluntary Deduction Adjustment (for the difference that was not taken out) and the agency did not change the limit amount.
 
DEDUCTION EXCEEDS NET PAY XXX
(XXX can be any employee voluntary deduction code)  Deduction pay period amount exceeds employee’s net pay. 
 
DEDUCTION LIMIT REACHED.  DED WILL BE TURNED OFF
The inception to date amount withheld has reached the limit amount for this deduction.  The deduction will be turned off.

EMPR DED NOT TAKEN – NOT ELIGIBLE XXX
(XXX can be any health/dental deduction code)  Employee's termination date is in a prior month and employee is no longer eligible for health/dental insurance.

ELECTED OFFICIAL WITH VACATION PAYOFF
Vacation payoff earnings (ZVP), with an amount greater than zero, is being generated for an annual employee with 'NE' in the first two characters of their appointment type.
 
EMPLOYEE CUR + YTD COMPENSATION EXCEEDS MAX - ADJ 100
Employee's current plus YTD gross retirement eligible earnings exceed the maximum dollar amount established by the IRS. The employee/employer retirement amount may be adjusted.
 
EMPLOYEE CUR + YTD EXCEEDS MAX - DED AMT ADJUSTED XXX
(XXX can be any deferred tax deduction)  Employee's current deferred tax deduction pay period amount + their YTD contribution total is greater than the maximum allowed for this deduction. The current deferred tax deduction pay period amount has been adjusted to only deduct up to the maximum amount allowed. This will include all deferred tax deductions.
 
EMPLOYEE HAS REACHED REGULAR FMLA LEAVE MAX
Employee has used 480 hours of Family Medical Leave within the last twelve months.
 
EMPLOYEE HAS REACHED SERVICEMEMBER FMLA LEAVE MAX
Employee has used 1040 hours of Servicemember Family Medical Leave within the last twelve months.

EMPLOYEE IS RECEIVING SPECIAL PAYMENT
Employee is receiving a separate warrant for earnings processed on an IPOPS Special Payment action.

EMPLOYEE NOT CONTRIBUTING TO RETIREMENT BUT 'HOL' CODED
Employee has a retirement indicator 'N' (not eligible) but coded holiday hours.  Pay group 06 is excluded from this edit.
 
EMPLOYEE ON MILITARY OVER 5 YEARS - RET ELIG SET TO NE
Employee has been in a status of 'Inactive, Military' for 5 years (based on current date).  The employee's record will be updated with a 'NE' retirement eligibility code.
 
EMPLOYEE WITH PCN IN 'B' STATUS IS RECEIVING PAY
Employee on IM (military leave with pay) is receiving pay for hours other than regular hours worked, for example - CPT, MLT, RHT or VAC. If an agency codes leave without pay for the entire pay period (no paid earnings), they will receive this message.
 
EXEMPT/NON-COV EMP HAS COVERED COMP BAL >0
The employee moved from a covered FLSA code to an exempt FLSA code and has a remaining balance of covered comp time.  The covered comp balance must be paid off. 
 
GARN AMT ADJUSTED, CONSUMER DEBT MAX REACHED, DED XXX
Employee's garnishment deduction(s) has been reduced because the consumer debt max was reached.  (Deduction 300 series)
 
GARN AMOUNT ADJUSTED DUE TO LIMIT REACHED ON DED XXX
Amount calculated is greater than the limit amount.   It will only take up to the limit amount.  (Deduction 300 series)
 
GARN AMOUNT ADJUSTED TO MAX PCT INSTEAD OF RATE, DED XXX
The garnishment pay period amount is higher than the maximum allowed.  Employee's deduction amount has been reduced.  (Deduction 300 series)
 
GARN AMOUNT ADJUSTED TO REMAINING NET PAY, DED XXX
The garnishment amount exceeds available Net Pay so the deduction amount was reduced.  (Deduction 300 series)
 
GARNISHMENT LIMIT REACHED ON DED XXX
Reached the limit that was set up for the deduction.  (Deduction 300 series)

GCP-PAYOFF > GCP BAL - ONLY PAID OFF GCP BALANCE
Employee used some of their comp time balance in the same pay period as the system generated comp time pay off.
 

HEALTH/DENTAL ADJ CREATED, MORE PREMIUMS DUE XXX

(XXX can be any health or dental deduction code)  An employee was hired or became eligible for Health and Dental Insurance and three (3) or more biweekly premiums are owed for the month(s) when coverage began.  Payroll will create two (2) Bi-weekly adjustments that will process on the following payroll.  Office of Group Insurance will process an employer benefit adjustment for any additional premiums due.

 

HEALTH/DENTAL ADJ WILL BE TAKEN NEXT PAYROLL XXX
(XXX = Health or Dental deduction code) An employee was hired or became eligible for Health/Dental Insurance and their premium(s) were not taken for the month(s) when their coverage began. Up to two (2) health/dental premium adjustments are created and taken on the next payroll.
 
HOLIDAY HOURS 99.9 ENTERED, DATE NOT A HOLIDAY
An employee has entered earnings code HOL or HNL on a date that is not a holiday.
 
HOLIDAY OT HOURS 99.9 ENTERED, DATE NOT A HOLIDAY
An employee has entered earnings code HOA, HOP, HOS, HOW or HWL on a date that is not a holiday.
 
LEAVE CODE NOT ON DIRECTORY-DB
History was added to an employee's record by DSP and the leave code is missing on one or more of the change reasons. Contact the DSP Help Desk for more information on this message.

LEAVE HOURS REPORTED > 40
An employee has submitted more than 40 non-working hours in a week (includes all active positions statewide). Examples of non-working hours are CPT, LWO, SIC and VAC.
 
LEVY AMOUNT ADJUSTED DUE TO ZERO NET PAY DED 332
An employee's fixed rate Federal Levy amount exceeds available net pay and the deduction amount has been reduced.
 
LIFE INS ADJ MAY BE NEEDED FOR JUDICIAL EMP 920
A Judicial employee was hired or became eligible for Life Insurance and the Employer Life Insurance premium for the month when coverage began was not taken. The agency will need to submit an IPOPS Benefit Deduction Adjustment action for the additional premium due.
 
LIFE INS ADJ WILL BE TAKEN NEXT PAYROLL XXX
(XXX can be deduction code 920 or 921)  An employee was hired or became eligible for Life Insurance and their premium was not taken for the month when their coverage began.  An automatic adjustment is created for the next payroll.
 
MORE THAN 1 MONTH PREMIUM DUE, NO ADJUSTMENT XXX
(XXX = 920 or 921) An employee was hired or became eligible for Life Insurance and the Employer Life Insurance premium was not taken for more than one month.  The Agency will need to process an employer benefit deduction adjustment for the additional premiums owed.
 
MULTI GARN TOTAL > DISPOSABLE, AMT PRORATED DED XXX
Employee has multiple garnishments with the same garnishment type.  Deduction amount has been prorated.  (Deduction 300 series)​
 
NEGATIVE 080 $ FOUND & INSUFFICIENT POSITIVE  XXX
(XXX can be earnings codes TFB, TFP, MTF or MTP) An agency is processing a negative Taxable Fringe Earnings TFB, TFP, MTF or MTP) and the employee's Calendar YTD amount for that earnings, combined with the negative earnings processing is negative. A negative taxable fringe can be processed by DSP accounting or as a STARS adjustment and is usually an adjustment to a taxable fringe earnings processed on a previous payroll. A similar *** message is reported when accrued overtime hours are divided between multiple distributions. Please refer to the definition under *** Critical Messages.
 
NO CORRESPONDING ERN DIR FOR THE ERN RECORD XXX
(XXX can be any earnings code)  On a prior payroll employee was paid earnings code XXX.  XXX is no longer a valid earnings code for the pay group the employee is now active.  CYE deduction purge process will clear off message.  Judicial earnings are not purged every year at CYE and they may get this message on inactive earnings for more than one year.  Judicial earnings are only purged when the first payroll for Judicial of the new year is run after the last payroll for biweekly of the current year.  This is to avoid any earnings being purged for the first payroll of the new year that should not be purged.
 
NO 'HOL' CODED FOR EMPLOYEE CONTRIBUTING TO RETIRE
A retirement eligible employee with a FLSA code other than D, E, F or N, did not code holiday in a week in which there is a holiday.
 
NO VAC PAYOFF GENERATED - STILL ACTIVE STATEWIDE
Termination/payoff processing through payroll with change reason other than 'XO'. This employee is still active at another state agency or another position within the agency and the employee is not eligible for the vacation payoff.
 
NON-COV/EXMPT PCN PD HOURS < 80 --TIME ACCEPTED
An employee with a FLSA code 'E' or 'N' with paid hours less than 80.  This message will be generated even if the paid hours and the FLSA 'E' or 'N' are not in the same position.  For example, an employee with a board member position (FLSA N) and another part-time position (FLSA P) will receive this message when they are paid in the part-time position.

NOT ENOUGH XXX TIME - SET TO ZERO
(XXX can be any Leave code) MVA (could be manual, void, adjustment or all three) is processing with leave hours coded greater than the employees current leave balance.  Because the leave hours coded are greater than the employee’s current balance, the ending leave balance would go negative.  Payroll will not allow the leave balance to go negative so the balance is set to zero. Employee’s leave hours coded and leave balances should be verified.

OVERRIDE AMOUNT TAKEN FOR GARNISHMENT DED XXX
The garnishment deduction amount has been manually calculated by SCO.
 
POSITION NOT FOUND ON EMPLOYEE-DB - MVA is processing and PCN is not found on employee record.  Leave balances may not accurately adjust.  Contact the DSP Help Desk for more information on this message.
 
PPP AND/OR PPL HOURS 99999.9 ENTERED
Employee has entered earnings code PPP or PPL.
 
RECALC – GARN AMT ADJTED, AT CNSMR DEBT MAX, DED
This garnishment was recalculated due to a levy reduction and the maximum amount allowed for all consumer debt garnishments has been reached this pay period.  As a result, this deduction amount has been reduced.   
 
REG EARNINGS ENTERED FOR EMPLOYEE
Employee has entered 'REG' earnings only or has entered 'REG' with an overtime code 'OTA', 'OTS', 'OPS', 'OTP' or 'RHH'.  
​Note: Employees with FLSA code - 'F', or employees with appointment code NRS will not be reported.
 
REMAINING XXX BALANCE HRS OF XXX.XX WILL BE ZEROED
XXX can be either EXEMPT COMP - compensatory time or OCH - On-Call.  XXX.XX is the number of hours zeroed/ forfeited. 
The number of hours displayed in the message may be different on the report created during preprocessing compared with the report created in final payroll because an employee's balances are not updated during preprocessing.  Employees that are non-covered or exempt under the FLSA regulations (A, I, P, S, X, B, D, E, J and Q) forfeit any Comp Time balance when transferring to another state agency or upon separation from state service.  All employees forfeit any remaining On-Call balance when transferring to another state agency or upon separation from state service.
 
SHIFT PREMIUM HOURS NOT GENERATED
Employee is set up as eligible for shift, but agency has coded SFT earnings. When SFT is coded, no SFT hours will be automatically generated for the current payroll.
 
SINGLE LIMIT AMOUNT EXCEEDED XXX
(XXX can be any deduction)  Employee's current deduction Inception-to-Date Amount is higher than the Limit Amount for that deduction. The deduction will be turned off.

TERM DATE IS < CURRENT PAY PERIOD BEGIN DATE
Payroll termination date prior to the pay period begin date of the payroll being processed. Agency should verify no hours were entered after the termination date. Universities and Judicial are excluded. 
 
TERMED BEFORE 15TH OF PAY DATE MONTH - NOT TAKEN XXX
(XXX can be any health / dental deduction code)  Employee's termination date is prior to the 15th of the current month when their final pay is received, making them not eligible for the next month's health insurance, employer portion of health/dental insurance not taken.  (Example - Termination effective date 08/20/2010, final pay received 09/03/2010.)
 
TIME ENTRY AND MANUAL CHECK TYPE C 099
A time sheet was submitted when a Manual for the current pay period is being processed.  Verify whether both a time sheet and manual should be submitted and delete one if necessary.
 
TOT COMP MAX EXCEEDED-ACCR REDUCED XX.X  FLSA = X
(XX.X is the number of compensatory hours that will not accrue)  X = FLSA.  The employee’s current position FLSA is considered “exempt” which does not allow compensatory time hours to accrue over the maximum of 240.0 hours.  The number of hours displayed in the message will not be added to the employee’s compensatory balance, however Credited State Service, Sick and Vacation hours accrue on all hours worked in the pay period to include hours not added to compensatory balance. Hours reduced may also be displaying the difference between calculating hours for entire 2 weeks and the difference in calculating hours by distribution or week.
 
TOTAL FTI FOR ACTIVE EMPLOYEE POSITIONS > 100%
Employee's total FTI calculation is more than 100%, FTI = Employee's pay period hours divided by 80 x percent of year (FTE). You may see this message on employees that changed positions within the pay period.

TRAN 015 NOT TAKEN XXX
(XXX can be any employee voluntary or benefit deduction code)  Agency or Office of Group Insurance has sent an Employee Deduction Adjustment and the employee is either terminating or not receiving enough pay to cover the adjustment amount.  DSP will delete the adjustment batch and Mainframe delete the Deduction Adjustment form in the IPOPS Payroll Archive.
Note: DSP will notify Office of Group Insurance on any adjustment batches originated by them that are deleted.
 
XXX ANNUAL POS WITH EFF DATE > PAY PERIOD BEGIN DATE
Agency has processed an IPOPS Personnel action (new hire, position change, rate change, etc.) on an Annual employee and the effective date is not a pay period begin date and the agency/employee has submitted time. Message will not appear if the time submitted is rejected or time is not submitted.  Employee's pay should be verified.
 

XXX COVID-19 LEAVE EARNINGS MAX REACHED
(XXX can be CVH, CVL, CVP, CVS or CVT)  Agency/Employee submitted COVID-19 Leave with hours greater than the limit allowed.  Employee will be paid for all hours entered.

XXX DUPLICATE OTHER EARNINGS ENTERED
(can be any other earnings code)  Agency submitted more than one IPOPS other earnings action using the same PCN, earnings code and amount.
 
XXX EARN XX.X ENTERED ON A HOLIDAY DATE
Employee entered an earnings code other than holiday on a holiday date. Employees with FLSA code = D, E, F or N, or certain leave without pay earnings codes will not be reported. Payoff and prior pay period earnings do not apply.  Employees with FLSA code = D, E, F or N can use codes ACT or REG on a holiday date.

XXX - EMPLOYEE ELIGIBLE FOR RETIREMENT IS NOT ACCRUING LEAVE
(XXX Can be any appointment type combo and all *active positions for an employee will be considered)  Agencies 512, 513 and 514 and leave codes of JA, LB and LL are excluded from this edit.  Daily rate employees are also excluded from this edit.  Pay is processing for an employee who is “eligible” for retirement but the employee’s current leave code does not accrue vacation and/or sick, for example NJ or VT.
 
*Active: Position status A, I, B or position status of T or X if effective date is within the pay period.

XXX - EMPLOYEE NOT ELIGIBLE FOR RETIREMENT IS ACCRUING LEAVE
(XXX Can be any appointment type combo and all *active positions for an employee will be considered)  Agencies 512, 513 and 514 and leave codes of JA, LB and LL are excluded from this edit.  Pay is processing for an employee who is “not eligible” for retirement but the employee’s current leave code accrues vacation and/or sick. 
*Active: Position status A, I, B or position status of T or X if effective date is within the pay period.
 
XXX FISCAL YEAR TO DATE BONUS AMT GREATER THAN $2000
(XXX can be earnings code CSB, CSC, CSO, CST, STC or STT)  Employee has received the maximum bonus amount allowed by Idaho Code. The maximum bonus amount is a statewide calculation and combines bonus amounts when using 'CSB', 'CSC', 'CSO' and 'CST or 'STC' and 'STT'.  Board of Examiner approval is required for bonus amounts greater than $2000.
 

XX.X HOURS OF ATP PAYOFF EARNINGS GENERATED

A termination was processed through payroll and the remaining balance of ATT earnings (Attache Personal Leave Taken) will be paid off. 

Note:  Applicable to employees with NRP appointment types only.   

XXX  LEAVE CODE NOT UPDATED - FIRST LETTER NOT A - D
(XXX can be any type of earnings code processing)  Employee reaching CSS milestone (longevity update) but the employee’s current leave code does not begin with A, B  or C.  Employee’s leave code will not be automatically updated.
 
XXX MORE THAN 8 HOURS OF HOLIDAY ENTERED
Employee has entered more than 8 hours using earnings code HOE, HOL or HNL on a holiday.  If an employee in multiple agencies enters more than eight holiday hours on a holiday, both agencies will receive the message.
 
XXX  MVA XXX HOURS TAKEN GREATER THAN BALANCE
(XXX Can be any leave code)  MVA is processing with leave hours coded greater than employee’s leave balance.  An Adjustment or void may be processing that is adding hours to the employee’s leave balance, but employee’s should be verified.
 
XXX-PAYOFF > XXX BAL - ONLY PAID OFF XXX BALANCE
(XXX can be any payoff earnings code)  Agency or employee has submitted hours/earnings to be paid off  CPP, RHP, ZCP, ZEP, ZVP, and the number of hours submitted is greater than the employee's balance after current payroll is processed.  Only the remaining balance will be paid off.
 
ZVP PAYOFF NOT GENERATED - ENTERED ON 100 TRANS
The payoff earnings (CPP, RHP, ZCP, ZEP, ZVP) was entered on a Special Payment action. Therefore, the earnings were not generated from the termination action.
 
XXX POS IN HIST WITH NO TERM OR CUR CLS - MVA is processing and PCN is not found in current class, or with term in history.  Leave balances may not accurately adjust.  Contact the DSP Help Desk for more information on this message.
 
040 TOT COMP MAX EXCEEDED - TRANS ACCEPTED - FLSA C
(can be any FLSA code that allow accruals)  Employee is at their Comp-Max. A MVA is processed with hours (OTS, OTA) that will put the employee over the Comp-Max allowed. This is only a warning message, therefore the employee will be allowed to have a comp balance greater than the 'Max Comp Accrual' on the FLS directory.

090 TERM NO PAYOFFS GENERATED - ACTIVE POSITION
Payroll termination/payoff processing through payroll and employee is active in more than one position at that agency.  No payoffs will be generated.
 
090 TRANS NOT COMPLETE
Payroll termination and/or shift or overtime override is processing through payroll and the action is not complete and will not process. This will happen if the transaction submitted is missing a required field, such as an effective date or change reason on a separation.

May required corrective action, but typically for informational purposes only.
 

CSS - HRS MILESTONE REACHED - LEAVE SCHEDULE UPDATED
When an employee reaches their credited state service milestone - 10,400, 20,800 or 31,200, payroll automatically updates their leave schedule (if on schedule A through D).

DEDUCTION SEGMENT CREATED XXX
(XXX can be any deduction code)  Prior pay period employer adjustment or MVA is processing and the XXX deduction code is not currently on the employee’s record.  If employee is active, verify deduction code is correct. Deduction codes 420 (used only by DSP Accounting) and 952 can be disregarded.
 
EMPLOYEE IS BEING PROCESSED FOR FINAL PAY
Termination/payoff is processing through payroll with change reason other than 'XO'.  Employee has no other positions statewide.
 
EMPLOYEE LEAVE HOURS DEFAULTED
An employee coded leave that is greater than their leave balance.  Hours were defaulted to an earnings code that begins with 'G'.
 
EMPLOYEE LEAVE HOURS DEFAULTED TO LEAVE WITHOUT PAY
An employee coded leave that is greater than their leave balance.  Hours were defaulted to an earnings code that begins with 'G' and ends in 'L'.

FICA TAXABLE IS NEGATIVE (STATE OR FED SEG) Q1-11, Q2-11, Q3-11, Q4-11
MVA processing through payroll for employee that affects a prior quarter's federal or state wages.
 
MULTIPLE AGENCY EMPLOYEE
Employee is active at more than one agency and employee is being paid by more than one agency on current payroll processing.
Note:  If employee is active at more than one agency but is only being paid by one of the agencies, message will not be displayed.
 
OTP COMP MAX REACHED - OTA HOURS CONVERTED TO OTP
Employee's comp balance has reached the maximum allowed per Idaho Code based on their FLSA code and all accrued overtime over the maximum will be converted to paid overtime.
 
Oregon Transit Tax Exceeds Net Pay - Set Net Pay = 0
Employees Oregon Transit Tax that was withheld exceeds their Net Pay.  No pay will be received and will = 0.
 
PROBATIONARY HRS REACHED, COMPLETE DATE UPDATED

Employee has completed their 1040 or 2080 probationary CSS hours.  A Probation Complete Date will be added to the employee's personnel record effective the date the employee reached their probationary hours limit when a current performance evaluation is submitted or 30 days has passed. 

TERMED EMPLOYEE WITH PAYOFF - RET NOT TAKEN
No retirement contributions are taken when an employee is being terminated in IPOPS (Payroll Termination) and ZCP, ZVP, or ZEP is coded. This message will also be displayed if CPP, RHP or VCP is coded on a time sheet and a termination (Payroll Termination) is being processed. This message appears to be inconsistent on the report.  A project has been created to remove this message. 8/28/2007

XXXGENERATED FOR EMPLOYEE
GCT or GET is automatically generated for an employee with pay period hours = 80.0, who has accrued overtime in that week, but will be "paid" less than forty (40) hours for that week.  The generated GCT or GET hours will bring the employee's hours up to forty (40) for that week.

 

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