System Generated Changes  

The system generates the following changes when the termination processes:

• Pay Status is changed to 'T'
• Time Sheet Required is changed to 'Y'
• Shift Indicator is changed to 'N'
• View W-2 Online is changed to 'N' if change reason is SX.

The system generates the following changes when the termination posts to the employee's record:

• View Pay Stub is changed to 'N'
• Direct Deposit indicator is change to 'N' and all bank and account number information is removed
• All deductions are changed to 'N'
• Retirement eligibility and plan is changed to N/NE
• Insurance eligibility and plan is changed to N/NE and tier level is changed to '0'

PERSI Contribution - When a 090 transaction (payroll termination) is processing and the employee is separating from state service:

• The PERSI contribution on the final check will only be deducted from regular earnings (hours worked, leave taken, daily rate payments, etc.)
• The PERSI Contribution will not be deducted from lump sum payments inconsistent with usual compensation; such as leave payoffs, early retirement, incentive payments, bonuses, etc.

Judicial, BSU, ISU, and U of I

• Only have access to the Separations/Terminations Update (Personnel Termination) action in IPOPS
• Do not have the option of using Termination/Payoff (Payroll Termination).

Tax implications for Separation – Death

Final wages will be reported on a 1099 form.

Dependent Care FSA & Medical Reimbursement FSA deductions will not be withheld from the final pay.

If the pay date is in the same calendar year:

• No Federal and State taxes will be taken (Federal and State Indicators will change to Y)
• FICA taxes will be taken (FICA Indicator will remain N). 

If the pay date for the current payroll is in the next calendar year:

• No Federal and State taxes will be taken (Federal and State Indicators will change to Y)
• No FICA taxes will be taken (FICA Indicator will change to Y) 

Terminated I-Time Profiles - Terminated I-Time profiles are created when the termination action is uploaded to the mainframe. 

Terminating from Multiple Agencies

• In the current pay period with different termination dates - the agency with the latest termination date will be responsible for the vacation payoff.
• In the current pay period with the same termination dates - the agency with the higher agency code number will be responsible for the vacation payoff.
• In a prior pay period - the dates are changed to the current pay period begin date during payroll processing and the agency with the higher agency number will be responsible for the vacation payoff.

Multiple Positions in the Same Agency

• A position must be selected prior to submitting either a 'Vacate One Position' or 'Separate Employment' action.
• Draft document(s) will be created for the other position(s) in the All Documents 'Views' when a 'Separate Employment' action is submitted.
• The Draft documents must be completed and submitted in order for all actions to process.

Duplicate Terminations

Multiple terminations for the same employee and same position

• The action that was submitted first will be uploaded and processed
• All other actions will be deleted 
• The originator will receive an email stating the termination payoff document was a duplicate and was not processed.
• Exception:  If the employee does not have an I-Time profile and the duplicate terminations are uploaded to the system at different times; all terminations will process through payroll, but only one will post to the employee's record

Multiple terminations for the same employee and different positions

• All termination actions will be uploaded and processed
• All termination actions will process through payroll and post to the employees record