Deposits Returned By the STO or DFM
Any deposits that have been returned by the Treasurer’s office (STO) or Division of Financial Management (DFM) for changes will generate an e-mail notification to whoever released it at the agency. The returned deposit will appear in the Status screen with the status Returned by STO or Returned by DFM.
When the agency makes corrections and sends the transaction back to STO, the transaction will get a new batch number when it is released by STO.
1. Click Select next to a deposit that has a status Returned by STO or Returned by DFM. The document will open on the Approval screen.
Figure 1 - Example of Returned by STO in the Status column
2. Click the red Notes button to read the notes from STO or DFM which should explain what you need to change on the deposit.
Figure 2 - Notes button example
3. If you need to change fiscal coding distribution:
The Fiscal Coder can then:
The Approver can then approve the document so it will be awaiting STO Release or DFM Release.
4. If the deposit is wrong, you cannot change the deposit itself. You need to delete the Cash Receipts document, void the deposit, and then enter the deposit correctly: