Purpose: The Donate Leave form allows state employees to donate their sick leave hours to another eligible state employee's sick leave balance, in addition to being able to donate vacation hours through the same process.
Note: If you would like to request donated leave, contact your agency Payroll Department or Human Resources for assistance.
Where is the form located?
1. Sign in to the State Controller's website
2. At the SCO Applications Menu select Employee Self Service, below Employee Applications
3. From Self-Service Action select Donate Leave
Note: Once Donate Leave is selected a Donate Sick Leave view of all employees requesting leave donations will be displayed.
Example of Donate Sick Leave view:
4. Click or select any form to begin donating leave
Note: If you would like to donate to a specific employee you will need their specific Request ID number.
Filing out the Form
Request Identification Number – Unique eight-digit identification number assigned to employees that have submitted a request for leave.
Maximum Number of Hours that can be Donated – Request number of hours that can be donated to the employee.
Effective for Pay Date - Either the current pay date or the next pay date that the requesting employee has selected leave be applied.
Donating Employee Info
Total Hours – Total number of hours the donating employee has available to donate.
Note: When donating leave certain criteria must be met and is disclosed in the Donating Authority Agreement. See below for additional information or contact your agency Payroll Department or Human Resources for questions on the Donating Authority Agreement.
Available On File
Vacation – Vacation hours available for donation.
Sick – Sick hours available for donation.
In the blank field enter the number of hours you would like to donate. Select the radial button and choose the type of leave you would like to donate, either Vacation or Sick. Leave can be donated up to a tenth of an hour. If no selection is made the following message
will be received: “Donated hours must have a selected type of Vacation or
Sick.” Leave can be donated up to a tenth of an hour.
Example: 4.5 hours
At least four (4) hours must be donated and no more than eighty (80) hours can be donated in one pay period. Employees donating leave cannot donate more than one eighty (80) hours in a fiscal year (July 1 - June 30).
If the minimum and maximum number of hours that can be donated are not entered or exceeded, the below messages will be received:
Less than four (4) hours are entered
If donated hours are more than the number of hours requested the following message will be received: “Donated vacation or sick leave hours must be less than or equal to the requested XX.X hours."
Donating Authority Agreement
Acknowledgement that you agree, and certify that you are eligible to donate leave and meet the requirements within. If you are unsure you meet the listed criteria, contact your agency Payroll Department or Human Resources.
Submitting the form
Once you have completed the form, select one of the following buttons located at the top the form.