If the Employer Deductions are not submitted at the time the employee's new hire/rehire is processed, the life and retirement deductions will default to 'Not Eligible'. If the employee is eligible for retirement at the time of hire, the employer deductions should be set up with the same effective date as the hire date.
Employers will be required to follow the rules of eligibility for benefits. OGI will determine Health, Dental and life insurance eligibility and PERSI will determine Retirement eligibility. For specific information, please contact the appropriate benefits provider.
Employers will be required to follow the regulations set under the Affordable Care Act. This includes information regarding full-time employees and Rule of Parity.
Multiple agency employees – Employees who work at more than one agency (not including BSU, U of I or ISU) will need to be offered the same tier level for insurance at both agencies. If eligible for PERSI, both agencies will make the employee PERSI eligible
Certification of Insurance Offered – Agencies will be required to certify that eligible employees have been offered health insurance. Eligible employees will need to sign a paper certification form that will be retained at the agency. Any individual who is completing the Employer Deduction form is acknowledging that the paper certification is on file.
Note: The certification must match the tier level that was selected. If the tiers do not match the user will receive an error message.
Retirement Plan - This section identifies the employee's retirement plan. To select a retirement plan, click on the drop-down list. The various retirement plans will be listed. Please note that some of the plans are agency or employee specific.
Dual employees (employees who work at more than one agency) who are coded as R2, must use the R2 code at all agencies they work for. If an agency tries to enter an alternate retirement code, they will receive the following error message: "Only the R2 retirement plan is valid when the employee is active at another agency with a retirement plan of R2".
Note: These edits will be bypassed for Universities (Boise State, University of Idaho, and Idaho State). If an agency is hiring an employee that is transferring from another state agency, they will receive a warning message instead of the error and will be allowed to hire them with a different code.