​​​​​Legacy: One Time Payments and Time Codes

Purpose: The One-Time Payment 'Other Earnings' and 'Special Payment' actions will pay an employee a specified dollar amount for one pay period only.  Examples are Board Members pay or employee bonuses. ** Is the actual code that will show up on the employee's pay stub.
 
AGP Acting Gov - Lt. Gov (**ACT GOV) - Used only by the appropriate elected official while acting as Governor.  Used by the Governor's Office.
 
BLA One-Time CEC Distribution (** CEC DIST) This code is used at the discretion of the legislature. Once processed through payroll, a ‘BL’ (One-time CEC Bonus) change reason will be programmatically placed in the employee’s personnel history detailing the bonus information (effective date (pay period begin date), processed date, and dollar amount of the bonus).
 
CAP Constituent Service Allowance (**SVC ALLW) - This code is used by the House and Senate for the Senators' and Representatives' constituent service allowance.  It is processed on an IPOPS Special Payment or Other Earnings form.
 
CCA ISP Clothing Allowance (** CLOTHING) - This earnings code (CCA) was designed for the Narcotics Bureau within the Department of Law Enforcement. A select group of non-uniform officers in the Narcotic Bureau will receive a $600.00 annual allowance to purchase business attire to be worn while on duty and not on assignment. In addition, these officers will also receive a $24.00 monthly cleaning allowance. The CCA earnings code was also designed to reduce the amount of paper work these narcotic agents would be required to fill out prior to receiving these monies.  Used by State Police.
 
CNH Contract Non-Hourly (**CONT NH) - This code should be used for payment of non-hourly based earnings paid to persons who are on a specific Contractual Agreement with the state. An example might be a faculty member who has been awarded a grant or additional payment unrelated to a regular hourly based payment.  Hours are not coded so Credited State Service, Vacation and Sick hours are not accrued. Used by Boise State University.
 
COA - Coaches supplemental (**COACH)

This code is used for supplemental payments for athletic head coaches meeting athletic performance or academic achievement goals outlined in their Board of Education approved contract.

Used by Lewis Clark State College, Boise State University, Idaho State University and University of Idaho.

CSB Cost Savings Bonus - Personnel, All Employees (**COST BON) - This code may be used to compensate an employee for recommendations that resulted in cost savings or greater efficiencies to the department or to the state of Idaho.   After the CSB (Cost Savings Bonus) has processed through payroll, a line in history is added to the employee's record with a 'BC' (Cost Savings Bonus) Change Reason and an effective date equal to the pay period begin date of the payroll when the CSB was processed.  The process date for this change is the date the 'BC' is processed through Final Payroll.  Used in conjunction with Idaho Code #67-5309

 
CSC Cost Savings Bonus - Capital Outlay, All Employees (**COST BON) - This code may be used to compensate an employee for recommendations that resulted in cost savings or greater efficiencies to the department or to the state of Idaho.   After the CSC (Cost Savings Bonus) has processed through payroll, a line in history is added to the employee's record with a 'BE' (Cost Savings Bonus) Change Reason and an effective date equal to the pay period begin date of the payroll when the CSC was processed.  The process date for this change is the date the 'BE' is processed through Final Payroll.  Used in conjunction with Idaho Code #67-5309
 
CSO Cost Savings Bonus - Operating, All Employees (**COST BON) - This code may be used to compensate an employee for recommendations that resulted in cost savings or greater efficiencies to the department or to the state of Idaho.   After the CSO (Cost Savings Bonus) has processed through payroll, a line in history is added to the employee's record with a 'BO' (Cost Savings Bonus) Change Reason and an effective date equal to the pay period begin date of the payroll when the CSO was processed.  The process date for this change is the date the 'BO' is processed through Final Payroll.  Used in conjunction with Idaho Code #67-5309
 
CST Cost Savings Bonus - Trust & Benefits, All Employees (**COST BON) - This code may be used to compensate an employee for recommendations that resulted in cost savings or greater efficiencies to the department or to the state of Idaho.   After the CST (Cost Savings Bonus) has processed through payroll, a line in history is added to the employee's record with a 'BD' (Cost Savings Bonus) Change Reason and an effective date equal to the pay period begin date of the payroll when the CST was processed.  The process date for this change is the date the 'BD' is processed through Final Payroll.  Used in conjunction with Idaho Code #67-5309

 
 
 
 

 

CVE FFCRA Exempt Bonus (** CVEXBON) - A lump sum bi-weekly payment made to employees who have been deemed exempt from all or a portion of the Families First Coronavirus Response Act (FFCRA).

  • Earnings code can be submitted on either an Other Earnings or a Special Payments action in IPOPS.
  • The IPOPS action must be approved by DFM and DHR.

CVK COVID19 Hazard Pay (** CVHAZARD) - A lump sum bi-weekly payment made to employees who have increased risk of exposure to COVID-19 due to their job requirements, as defined in the Statewide COVID-19 Hazard Pay Policy.

  • Earnings code can be submitted on either an Other Earnings or a Special Payments action in IPOPS.
  • The IPOPS action must be approved by DFM and DHR.

 
DRJ Daily Rate-Recalled Judges (**REG PAY) - Used only by the Judicial Branch for non-hourly based pay to persons who have formerly served as Judges. It is only used for employees whose Rate Indicator field is coded as daily. Used by the Judicial Branch. This earnings requires hours to be entered for ACA purposes.
 
DRT Daily Rate-Board Member, Legislator, etc. (**REG PAY) - This code may be used for payment to Board or Commission Members when attending meetings. Only used for employees whose Rate Indicator field is coded as 'D' daily.
 
GS1 Sporadic Special Pay (One Time) (**SPORADIC) - This code should be used to pay an employee for occasional or sporadic work.  The work performed must not fall within the same general occupational category as the employee's regular job.  An example might be a Secretary selling tickets at a special function. Used by Idaho State University.
 
INC - Incentive Pay (**INC PAY)

This code is used to pay an employee at a post-secondary institution for achievement of specific activities, goals, or certification as may be established by an institution in conjunction with certain programs or initiatives, in accordance with Board of Education policies.  Examples of incentive pay include: faculty research initiatives, attainment of professional certifications, exceeding or attaining successful completion of instruction programs, certain revenue and production or underwriting goals.

Used by Lewis Clark State College, Boise State University, Idaho State University and University of Idaho.

 
JIS JUDICIAL INS SUPPMNT (**INS SUPP) - This code is used to pay recall judges who agree to work at least 35 days in the year, with the intent to help pay their insurance premiums.  Used by the Judicial Branch.
 
LPH Lump Sum Pay (**LUMP SUM) – This code is used to pay employees a one-time payment that is associated with hours worked.  This earnings requires hours to be entered for ACA purposes.  Examples are an employee who is paid a lump sum for grant writing services or for assisting with orientation.
 
LPR Lump Sum Pay-Regular (**LUMP SUM) – This code is used to pay a full-time employee a non-hourly one-time payment.  Examples are an employee who is being paid for a grievance, for a court payment, or for commission based pay. 
  • LPR can also be used to pay a faculty employee with an annual contract who terminates prior to receiving the balance of their contract money owed (based on the actual number of hours worked).

LPS Lump Sum Pay-Stipend (**STIPEND) – This code is used to pay student government employees for fulfillment of their duty according to the bylaws.  Used by Lewis Clark State College.

 
LPT Lump Sum Pay-Temporary (**LUMP SUM) - This code is the same as the 'LPR' Other Earnings Code, but is used for temporary employees only (NRM, NRP, NRS and NRT appointment codes).
 

MAD Military Active Duty - Federal (**ACTV MIL) – Nonpaid hours for Affordable Care Act (ACA) purposes. The hours are entered on behalf of employees on Federal Active Military Duty and should reflect the employee's regular work schedule.

 

Note:  This earning code is only available on the other earning form for Pay Group 20 (Judicial), for other pay groups see Hourly Earnings and Time Codes.

  • Employee can be in an Inactive Military or Active pay status.
  • Employer costs for health, dental, and life insurance are not generated for inactive employees.
  • *Credited State Service hours are not accrued.

*MDF/MDS hours still need to be submitted for employees returning from 'Federal Active Duty' per the Uniformed Services Employment and Re-employment Rights Act (USERRA).

 

MAN Manual Intervention (**ADJUST) - Used by Division of Statewide Payroll Accounting (DPA) only.
 
 
MTF Taxable Moving Expense Taxable Fringe (**TXBL MOV) - This code is used to tax an employee who has already received compensation for non-qualified (taxable) moving expenses for lodging, meals and mileage through STARS and/or had non-qualified moving paid on their behalf to a 3rd party vendor.  It is processed through payroll on an IPOPS Other Earnings form.  These earnings are not included in PERSI.  (For non-qualified lodging, meals and mileage moving being paid to employee, see earnings code TMP.)  For more detailed information on moving, please refer to the State Moving Policy.
 
MTP Taxable Moving Expense (PERSI) (**TXBL MOV) - This code is used to tax an employee who has already received compensation for non-qualified (taxable) moving expenses through STARS and/or had non-qualified moving paid on their behalf to a 3rd party vendor.  This would include payments for relocation fees, storage costs, etc.  It is processed through payroll on an IPOPS Other Earnings form.  (For non-qualified moving being paid to an employee, see earnings code TMV).  For more detailed information on moving, please refer to the State Moving Policy. 
 
NAR Non-Accountable Reimbursements-Legislators (**PER DIEM) -This code is used by the House and Senate for the Senators' and Representatives' per diem amount. This code is only used by the House of Representatives and Senate and is not included in PERSI.
 
REC - Recruitment Bonus (**REC BON) - This code may be used to compensate an employee where recruitment is difficult.  When using this earnings code, DHR and DFM may require a current performance evaluation for classified employees.  The employees' latest hire date must be equal to or greater than 182 days of the transaction effective date.  After the REC (Recruitment Bonus) has processed through payroll, a line in history is added to the employee's record with a 'BK' (Recruitment Bonus) Change Reason and an effective date equal to the pay period begin date of the payroll when the REC was processed.  The process date for this change is the date the 'BK' is processed through Final Payroll. Use in conjunction with Idaho Code #67-5309.
 
REN - Retention Bonus (**REN BON) - This code may be used to compensate an employee where retention is difficult.  When using this earnings code, DHR and DFM may require a current performance evaluation for classified employees.  The employees' latest hire date must be equal to or greater than 182 days of the transaction effective date.  After the REN (Retention Bonus) has processed through payroll, a line in history is added to the employee's record with a 'BF' (Retention Bonus) Change Reason and an effective date equal to the pay period begin date of the payroll when the REN was processed.  The process date for this change is the date the 'BF' is processed through Final Payroll. Use in conjunction with Idaho Code #67-5309.
 
RPR Retroactive Pay-Regular Employee (**RETRO PY) - This code may be used to give compensation not related to hours worked. Such retroactive pay should be for the balance of increase due, as in a retroactive merit increase.  Note: If the balance is owed due to a position change do not use RPR.  The time should be corrected using the Payroll MVA form in IPOPS.
 
RPT Retroactive Pay-Temporary Employee (**RETRO PY) - This code is the same as 'RPR' Other Earnings Code, but is used for temporary employees only.
 
SFO Shift Pay Other (**SHIFT) - This code is used to compensate an employee for additional shift differential pay.  This code should be used only for employees eligible for shift pay.  FLSA E and FLSA N employees are not eligible for shift pay.  Agencies will receive an error message if earnings code SFO is selected and employee's FLSA code is E or N.   
 
SJC Comp Payoff - Judicial (**COMP) -This code is used to pay off the Comp balance of a terminating Judicial employee. Used by the Judicial Branch.
 
SJH Regular Hourly - Judicial (**REG) - This code is used by the Judicial Branch to pay their Court Reporters (paid hourly) a lump sum amount for the month. This earnings requires hours to be entered. Used by the Judicial Branch.
 
SJO Special Pay – Judicial Overtime (**OVERTIME) – This code is used by the Judicial Branch to pay overtime to an active employee.  Used for overtime only.  Used by the Judicial Branch.
 
SJV Vacation Payoff - Judicial (**VACATION) - This code is used to pay off the vacation balance of a terminating Judicial employee. Used by the Judicial Branch.
 
SPA -  Special Pay - Adjunct Faculty (**SPEC ADJ) - This code is used to pay adjunct faculty as well as professional employees who are teaching classes.  This earnings requires hours to be entered for ACA purposes. 

Professional staff should be hired in a daily rate PCN with appointment code NRF for earnings related to classes.
Used by Lewis Clark State College.


SPF Special Pay-Faculty (**SPECIAL) - This code is used to pay a Faculty employee for work that is in addition to their regular pay such as teaching or lecturing.  The SPF should be a lump sum amount that is not based on a number of hours worked. 

Used by Lewis Clark State College, Boise State University, Idaho State University and University of Idaho.

 
SPP - Special Pay-Professional (**SPEC CNT)

This code is used to recognize and compensate a professional annual salaried employee for short-term work assignments and additional duties beyond what is outlined in their contract not related to instruction.

Used by Lewis Clark State College, Boise State University, Idaho State University and University of Idaho.

STC Performance Bonus - Permanent Employee (**BONUS) - The STC earnings code is used to provide a permanent employee a performance based bonus.  Such bonus is a lump sum amount, not based on hours worked, and paid for one pay period only.  DHR and DFM may require a current performance evaluation (with an overall rating of Achieves or better) for classified employees.  A Performance Bonus cannot exceed $2000 cumulative for any fiscal year without prior approval from the Board of Examiners.  Once processed through payroll, a ‘BS’ (Performance Bonus) change reason will be programmatically placed in the employee’s personnel history detailing the bonus information (effective date (pay period begin date), processed date, and dollar amount of the bonus). 
Reference Idaho Code Sections:  59-1603(7) and 67-5309D(1)
 
STT Performance Bonus - Temporary Employee (**BONUS) - The STT earnings code is used to provide a temporary employee a performance based bonus.  Such bonus is a lump sum amount, not based on hours worked, and paid for one pay period only.  A Performance Bonus cannot exceed $2000 cumulative for any fiscal year without prior approval from the Board of Examiners.  Once processed through payroll, a ‘BT’ (Performance Bonus) change reason will be programmatically placed in the employee’s personnel history detailing the bonus information (effective date (pay period begin date), processed date, and dollar amount of the bonus). 

 
Reference Idaho Code Sections:  59-1603(7) and 67-5309D(1)
 
TFB One Time Taxable Fringe (**TXFRINGE) - This code is used by a recipient of non-cash fringe benefits for purposes of taxation only for lodging, meals and mileage. ​​​​​​It is either generated by an employee taxable meal entry in STARS or it is processed through payroll on an IPOPS Other Earnings form.  These earnings may print on some payroll reports with a sub-object code 0000, (this sub-object code will not be passed to STARS) and are not included in PERSI.

 
Note: These earnings will not process if the employee is NOT being paid wages in the same payroll the TFB is processing.  It will also not process if the employee is only reporting non-paid earnings or is only being paid a generated leave pay-off (ZCP, ZEP and ZVP).
 
TFP Taxable Fringe (PERSI) (**TXFRINGE) - This code is used by a recipient of non-cash fringe benefits for purposes of taxation only.  It is processed through payroll on an IPOPS Other Earnings form. It is used for taxable items that are not excluded ​from the definition of Salary for PERSI under IC 59-1302(31), such as use of a state owned vehicle, reduced rent, reduced tuiton, etc. These earnings may print on some payroll reports with a sub-object code 0000, (this sub-object code will not be passed to STARS).​

 
Note: These earnings will not process if the employee is NOT being paid wages in the same payroll the TFP is processing.  It will also not process if the employee is only reporting non-paid earnings or is only being paid a generated leave pay-off (ZCP, ZEP and ZVP).
 
TMP Non-Qualified Moving Expense (PERSI) (**PXBL MOV) - This code is used to compensate an employee for non-qualified (taxable) moving expenses. This would include payment for relocation fees, storage costs, etc.  It is processed on an IPOPS Special Payment or Other Earnings form.  For more detailed information on moving, please refer to the State Moving Policy.
 
TMV Non-Qualified Moving Expense (**TXBL MOV) - This code is used to compensate an employee for non-qualified (taxable) moving expenses for lodging, meals and mileage.  It is processed on an IPOPS Special Payment or Other Earnings form.  These earnings are not included in PERSI.  For more detailed information on moving, please refer to the State Moving Policy.

 

TSI Temporary Increase (**TEMPINCR) -  This code is a temporary merit increase that is processed and paid as a lump sum.

  • This code is used at the discretion of DFM/DHR.
  • It is processed using an IPOPS Special Payment or an IPOPS Other Earnings payroll form.
  • It is not subject to the $2,000.00 maximum limit.
  • Once processed through payroll, a ‘BP’ (Temporary Increase) change reason will be programmatically placed in the employee’s personnel history detailing the bonus information (effective date (pay period begin date), processed date, and dollar amount of the bonus). 
​TSM Temp Bonus Max (**Temp Bon)  - The TSM earnings code is used as a merit increase for employees who are at the maximum of their pay grade.
  • This code is used at the discretion of DFM/DHR.
  • It is processed using an IPOPS Special Payment or an IPOPS Other Earnings payroll form. It is not subject to the $2,000.00 maximum limit and it does require a current performance evaluation (APS, SS, or EX) to be on file.
  • Once processed through payroll, a ‘BM’ (Temp Bonus Max) change reason will be programmatically placed in the employee’s personnel history detailing the bonus information (effective date (pay period begin​ date), processed date, and dollar amount of the bonus). ​
 
TTR Taxable Tuition Reimbursement (**Tuition) - This code is used to compensate an employee for a taxable tuition reimbursement.  It is processed using an IPOPS Special Payment or Other Earnings payroll form.  This earnings code is charged to sub-object code 5073.
 
TXL Taxable Benefit-Excess Life Insurance (**XLIFE TX) - This code represents the taxable non-cash benefit of employer provided Group Term Life Insurance in excess of $50,000.00. Both Basic and Voluntary Term Life coverage are included, the employee paid premium for Voluntary Term Life is deducted to get net taxable portion. TXL is system generated on the last Pay Period of each month.  This earnings may print on some payroll reports with a sub-object code 0000. (this sub-object code will not be passed to STARS)   For more detailed information on taxable excess life, please refer to Taxable Excess Life Insurance

 
Note: TXL will not generate unless the employee is being paid wages. It will also not generate if the employee is only being paid a generated leave payoff (ZCP, ZEP, ZVP) and/or any non-earnings (FJL, FML, FSL, HOA, HOS, LWA, LWO, LWS, LWU, MDS, MOV, OCE, OTA, OTS, RHH, TXL, XSS).
 
When TXL is generated, it will default to the active (A or B) PCN with the highest FTI regardless if position has pay.  If the FTIs are equal, such as the case of Multiple PCNs, it will then default to the PCN with the lowest number.

WFH Wildland FF Diff Pay (**FIREDIFF​) - This code is used to provide additional differential pay to wildland firefighting personnel who hold current incident qualification cards while working on the fireline of a fire incident not deemed controlled or at a fire incident helibase servicing active flights.  FLSA E and FLSA N employees are not eligible for shift pay.  Agencies will receive an error message if earnings code WFH is selected and employee's FLSA code is E or N. Used by Dept of Lands.​
 

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