Purpose: There are several reports available through the I-Time application. Most reports can only be viewed for the current pay period. An employee's role in the agency determines which I-Time reporting options are available.
I-Time Reports are located under the 'View/Print Reports' option. Within 'View/Print Reports' there are 3 types of reporting groups: Employee Reporting, Time Reporting, and View/Print Times Sheets. For additional information on I-Time Reporting, click on the links below.
Instructions on Running a Report in I-Time.
Employee Reporting
Time Reporting
View/Print Time Sheets (NEW)
Employee Time Sheet Employee Time Sheets can be retreived for one or more pay period. To retreive an employee's time sheet under 'View/Print Reports' select 'Employee Time Sheet'.In the 'Select Employee' field choose the employee. 'Select Report Type' will default to 'Employee Time Sheet'One or multiple time sheets can be selected in 'Select Pay Period' by holding down the Ctrl key and selecting the time sheets needed. After a pay period(s) have been select 'Continue' to retreive time sheets.
Blank Time SheetBlank Time Sheets can be created for multiple employees for one or more pay period.Under 'View/Print Reports', select 'View/Print Individual Time Sheet'In the 'Select Report Type' field, choose Blank Time Sheet.
Blank Time Sheets can be created for multiple employees for one or more pay period.
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To pull a report, a user must first select:
Once a report is generated, there are several options for Sorting, Filtering, Printing, Grouping, and Exporting to Excel.
SortingColumns may be sorted by alphabetical and numerical order by clicking on the column heading. Columns that are sorted will appear in gray and will have the options to Sort Ascending or Sort Descending. The columns can also be re-sized to display complete information by dragging the column heading line side to side. Columns can be reordered by dragging and dropping the column headings.When a sorting option is selected, the Employee Name field will automatically be sorted alphabetically. Note: If a new sort is applied when there is an existing sort, the original sort will be removed.
Columns may be sorted by alphabetical and numerical order by clicking on the column heading. Columns that are sorted will appear in gray and will have the options to Sort Ascending or Sort Descending. The columns can also be re-sized to display complete information by dragging the column heading line side to side. Columns can be reordered by dragging and dropping the column headings.
When a sorting option is selected, the Employee Name field will automatically be sorted alphabetically.
Note: If a new sort is applied when there is an existing sort, the original sort will be removed.
FilteringTo filter data on a column, select the drop down arrow that will appear when the user places the mouse over the column heading. The data in this column can then be sorted or filtered. Columns that are filtered will appear in gray with a funnel icon next to the column heading. Creating a filter: Column that has a filter:
To filter data on a column, select the drop down arrow that will appear when the user places the mouse over the column heading. The data in this column can then be sorted or filtered. Columns that are filtered will appear in gray with a funnel icon next to the column heading.
Creating a filter:
Column that has a filter:
GroupingTo group data, drag and drop the column(s) to the grey area above the column headings or click the arrow on the column heading. Grouped data can be split into subcategories that can be expanded by selecting ExpandAll / CollapseALL or by clicking the arrow to the left of the grouped item. To remove a group click the 'X' next to the column heading that should be removed. Creating a group:
To group data, drag and drop the column(s) to the grey area above the column headings or click the arrow on the column heading. Grouped data can be split into subcategories that can be expanded by selecting ExpandAll / CollapseALL or by clicking the arrow to the left of the grouped item. To remove a group click the 'X' next to the column heading that should be removed.
Creating a group:
PrintingTo print the report, select the Printable Version link. This will open a separate window with a Print button to the right.
To print the report, select the Printable Version link. This will open a separate window with a Print button to the right.
Exporting to Excel To export the report to Excel, select the 'Export to Excel' link. The user will then have the option to either open the report in Excel, save the file or cancel. Note: The Total Time and Selective Time Codes reports do not have this option.
Note: The Total Time and Selective Time Codes reports do not have this option.