Send the Warrant Cancellation form and appropriate supporting documentation to:

• ​Email: servicedesk@sco.idaho.gov​
  
  ​- or -​
  
• ​​Mail: State Controller’s Office
  

Division of Statewide Accounting

5th Floor, Joe R. Williams Building

P.O. Box 83720

Boise, ID 83720-0011

 

Note: Multiple warrants can be canceled using a single form, regardless of the type.​

 

Data Element	Description
Agency Name	Enter the na​​me of the agency that issued the warrant.
Agency Code	Enter your three-digit agency code. If this is a payroll warrant, the agency code should be 142.
Contact Name	The pers​​on to contact for questions regarding the cancellation.
Phone #	Phone number of the contact person.
Date	Current date.
Normal Cancellation	The warrant to be cancelled must be submitted with the form. You may scan the warrant(s) for email submission.  If this is a payroll warrant, use the Payroll Cancellation box instead.
Lost Cancellation	Mark this box if you are processing a Lost Cancellation and attach a completed Certification for Cancellation form. If this is a payroll warrant, use agency 142 and the Lost Payroll Cancellation box instead.
Payroll Cancellation	Normally only used by the State Controller’s Office Division of Statewide Payroll for Manual voids.
lOST PAYROLL CANCELLATION	Mark this box if you are processing a Lost Payroll Cancellation and attach a completed Certification for Cancellation form. Otherwise, leave blank.  Send these to the State Controller’s Office Division of Statewide Payroll.
Forgery Cancellation	Mark this box if you are processing a Forgery Cancellation and attach a completed Forgery Affidavit form. Otherwise, leave blank.  If this is a payroll warrant, use agency 142.
EFT Cancellation	For SCO use only.
Miscellaneous Cancellation	Mark this box if you have a memo to attach. The agency’s Fiscal Officer or Department Head must write a memo on agency letterhead addressed to the State Controller’s Office, Division of Statewide Accounting; explaining the reason for the cancellation and a description of why the Certification for Cancellation of a Warrant is not appropriate.​​​
DOCUMENT NUMBER	Enter the document number you used to issue the warrant, if readily available.
warrant number	Enter the nine-digit warrant number of each warrant you are canceling.
amount	Enter the amount of each warrant you are cancelling.
TOTAL	Enter the total of all warrants you are submitting for cancellation.
REASON FOR CANCELLATION	Enter the reason for cancellation.
date cancelled	Leave blank.  SCO will enter this date when they cancel the warrant.
Cancelled by	Leave blank.  SCO will enter this information when they cancel the warrant.