Adjust or Correct Expenditures and Disbursements
These are examples of adjustment TCs (transaction codes) to correct expenditures and disbursements. Adjustments are made in a Batch Type 4 or 5.
In one batch, enter the following:
To correct a payment made to a prior year encumbrance, contact email@example.com
For current year encumbrances, enter the following in one batch:
GL 2402 Subsidiary accounts usually have a minus balance, so a plus balance in the Subsidiary file indicates an error.
The TC 281 affects GL 2109 Sales Tax Payable, which usually normally has a credit balance. A debit balance in this GL indicates the error.
Enter a TC 101R with the correct Revenue Subobject. If the adjustment is made in the same month as the error occurred, this record would disappear from the Operating File, since all of the amounts net to zero.
Subsidiary accounts usually have a minus balance, so a plus balance in the Subsidiary file can indicate an error from the TC 287 refund.
To adjust or correct payroll expenditures made with a TC 326, use the following two transaction codes in one batch.
The total of the TC 268 must equal the TC 269 by Position Control Number.