Payroll Labor Distribution Overview
The file that interfaces payroll data from the Employee
Information System (EIS) to the Statewide Accounting and Reporting System
(STARS) is called the labor distribution file. STARS will provide
appropriation, allocation and cash control for all payroll financial
transactions. Idaho Code 67-3508 defines personnel costs.
STARS also issues and controls every state of Idaho payroll-related
warrant. The State Controller uses a Payroll-Clearing agency (142) and payroll
trust fund (0590) to write all payroll-related warrants. The payroll warrants
are created the night that the labor distribution file is interfaced to STARS. (Refer to the Personnel and Payroll Guide regarding lost payroll warrants ("lost paychecks"))
The Division of Statewide Payroll (DSP) maintains the
Employee Information System (EIS). EIS is designed to integrate three systems:
The Division of Statewide Payroll (DSP) reconciles the labor
distribution file before interfacing it to STARS making sure the total net pay
and vendor payments equal the gross salary and employee fringe benefits.Please refer to Payroll User Manual for additional information on EIS.
The Division of Statewide Payroll creates the labor distribution file. The file is interfaced to STARS after the payroll data has been reconciled. DSP runs job DA809126 to interface the file to STARS.
The final June labor distribution file will process
differently at fiscal year-end. The G batches containing the TCs 326s and 327s
will process the week before payday.
This will give agencies time to clear any deficit balances
created by the TC 326 before DSP processes the final adjustment payroll for the