Print, Save, or E-mail a Purchase Order​

​You can print a preview of the purchase order before it has been ordered, or print the purchase order after it has been ordered.

Preview and Print a purchase order before it has been ordered

1. If needed, select the purchase order from the PO Status screen.

2. Click Print Preview.

3. Select either Purchase Order or PO Form #2.

  • PO Form #2 is the same as the Purchase Order and includes the fiscal coding of each individual line item.

Figure 1 - Print options

print preview button highlighted 

4. Click Preview to display the Purchase Order or PO Form #2 as a PDF in a browser window

5. Depending on your PDF software, click the appropriate icon on the toolbar to print, save, or e-mail the form, or click File, Attach to E-mail.

Print a purchase order after it has been ordered

1. If needed, select the purchase order from the PO Status screen.

2. Click Print.

3. Select either Purchase Order and PO Form #2.

  • PO Form #2 is the same as the Purchase Order and includes the fiscal coding of each individual line item.

4. Click Preview to display the Purchase Order or PO Form #2 as a PDF in a browser window

5. Depending on your PDF software, click the appropriate icon on the toolbar to print, save, or e-mail the form, or click File, Attach to E-mail.

  • After five minutes, if you print the purchase order again, the purchase order form will indicate “COPY” in the upper right hand corner. If you print the purchase order again but before the five minutes, “COPY” is not printed on the form.
  • The second time you click Print, two more options will be available – Original PO and Original PO #2. Since an Approver or Purchase may have made changes to a purchase order (e.g., increase the quantity of a line item), the Original PO will print the purchase order as it was before any changes made by an Approver or Purchaser.

To e-mail a purchase order, you may have to configure your browser to select your e-mail client. Security polices may be set by your PC or IT administrators to allow the PDF software to connect to your e-mail client. Contact your support personnel for assistance.