Multiple Trips Voucher
A “multiple trips voucher" refers to situations when you make multiple trips during a given time period, or when you go from your home station to several different destinations, and then back. You can enter a voucher (or request) to record expenses of multiple trips (non-international) taken over 14 days maximum.
For travel within Idaho, you can create a voucher and use your Home Station city as both the Origin and Destination city. Then enter the entire date range of the travel period. (By selecting Idaho as the Destination State, you are allowed the standard per diem rate set by the Board of Examiners. Refer to the State Travel Policy.)
The Board of Examiners' State Travel Policy, section 6, states that "The Per diem allowance shall be based on the rate at the temporary work location, and on the final day of travel the allowance shall be the rate for the location where the traveler last stayed the night prior to returning to their official primary work station." [sic] This might be applied for out of state travel - contact the Board of Examiners for more information.
On the Per Diem expenses page, check the Per Diem meals and enter the mileage and other expenses only for those days that you actually traveled. Make sure that any other dates on which you did not travel have no expenses entered. You can use the Comments section on the Per Diem page to indicate the destination or explanation of travel.
If you are claiming only mileage (no per diem), select Create Mileage Only Voucher on the Travel Express main menu.
Refer to the State Travel Policy regarding allowable meals and other expenses.
To create a voucher:
1. Select the Destination city to be the same as the Home Station. (For in-state travel you could enter any name or text because the Board of Examiner's has set one rate for the entire state. Refer to the State Travel Policy.)2. Enter the range of dates during which the travel occurred, not greater than than 14 days.3. Enter a Personal Vehicle license plate number or State Vehicle.4. Enter a Purpose of Travel.5. Click Save.6. After saving the voucher, the Per Diem screen is displayed. (Meals are automatically calculated. If you are claiming only mileage, uncheck all meals or use the Mileage only Voucher section of Travel Express.) For out of state travel, the Board of Examiner's State Travel Policy, section 6, states that "The Per diem allowance shall be based on the rate at the temporary work location, and on the final day of travel the allowance shall be the rate for the location where the traveler last stayed the night prior to returning to their official primary work station." [sic]7. If any meals are paid for with a P-Card, uncheck the Per Diem meals and enter the amounts in the P-Card Meals column.( P-Card transaction will still neeed to be verified and approved in P-Card.)8. Enter the mileage only for the days on which you traveled.9. Enter Comments. (The itinerary or destinations could be entered here or in the Purpose of Travel.)You can click Save and the voucher will be saved in Draft status. Then you can log off and then log on later to update the mileage and meals to each travel day as you go.
1. Select the Destination city to be the same as the Home Station. (For in-state travel you could enter any name or text because the Board of Examiner's has set one rate for the entire state. Refer to the State Travel Policy.)
2. Enter the range of dates during which the travel occurred, not greater than than 14 days.
3. Enter a Personal Vehicle license plate number or State Vehicle.
4. Enter a Purpose of Travel.
5. Click Save.
6. After saving the voucher, the Per Diem screen is displayed. (Meals are automatically calculated. If you are claiming only mileage, uncheck all meals or use the Mileage only Voucher section of Travel Express.)
7. If any meals are paid for with a P-Card, uncheck the Per Diem meals and enter the amounts in the P-Card Meals column.( P-Card transaction will still neeed to be verified and approved in P-Card.)
8. Enter the mileage only for the days on which you traveled.
9. Enter Comments. (The itinerary or destinations could be entered here or in the Purpose of Travel.)
Figure 1 - Multiple travel days screenshot example
10. Click Save. (You could log off of the application and then log on later to add more information.)11. If needed, add any other miscellaneous expenses or advances on the Misc Exp or Advance, or Paid by Other screens.12. Click Save to save the voucher.13. Click the Routing tab and route the voucher to the approver or fiscal coder.
10. Click Save. (You could log off of the application and then log on later to add more information.)
11. If needed, add any other miscellaneous expenses or advances on the Misc Exp or Advance, or Paid by Other screens.
12. Click Save to save the voucher.
13. Click the Routing tab and route the voucher to the approver or fiscal coder.