Using a Rotary Advance

The traveler/requester enters the Rotary advance amount when the traveler/requester creates the voucher.

When the voucher is routed to fiscal coding, the Rotary advance amount is automatically entered in Travel Express with a transaction code 730. That amount is automatically applied to the line item expenses with a transaction code 735.

Figure 1 - Rotary advance

the transaction code 730 highlighted

Any remaining amount of the expenses is given a transaction code 230, and that amount will be due to the traveler. If the advance amount is greater than the expenses, the advance is applied to the expenses and the amount of the advance remaining is due from the traveler.