Requests Expired after 60 Days​

​If you cannot find a request to approve or to finish, it may be expired.

If the request is not completed and approved, and a voucher is not created from the request within 60 days of the return date on the request, the request will be automatically removed from view after the nightly processing of Travel Express documents and given the status of “Expired".

If a user creates a request with a return date that is 60 days prior to the current date, it will automatically be given an expired status and will not be seen in the application after the nightly processing of Travel Express documents.

Expired requests can be found by using the ReportsMenu > TravelExpressReports, and then selecting a Status of “Expired".

Figure 1 - Expired Status

the report menu status drop down options 

The report could be printed for users so they could create a new request with the same expense details.

Figure 2 - Printed Report

a PDF report example of an expired request

Requests with Some Line Items on a Voucher

A voucher can be created from specific line items on a request. For example if a request has been approved that included registration fees, but it turns out that registration fees are waived, a voucher can be created by selecting all of the other expense line items.

If a voucher is not created from the remainder of the request within 60 days of the return date on the request, the request will be automatically removed from view after the nightly processing of Travel Express documents and given the status of “Expired".

If a request with remaining line items expenses will never be put onto a voucher, it can be removed from the Requester/Traveler > View/Edit Request screen. However, do not remove the request from the View/Edit Request screen until the voucher has been paid, otherwise on the Fiscal Coding screen, the Request Travel Details and the Request Audit Trail will read, “No data to display" and the request will not be seen in Reports. It can be found in the Processed Documents menu with a status of “Removed".