Incorrect Location or Dates for Mileage Only Voucher​

​Draft Status and Pending Fiscal Coding Status

When a mileage only voucher is created and saved as a draft, the View/Edit Voucher results screen will display Destination, Depart, and Return information that seems to be incorrect.

The Destination column may show only “,ID" and the Depart and Return columns may display 01/01/1999. This is also shown for draft vouchers in Travel Express Reports.

Figure 1 - View/Edit Voucher screen​

a list of voucher shown on the view edit voucher screen 

If you click Select next to a voucher in Draft status, the correct information will be on the voucher itself.

When the voucher is submitted to Fiscal Coding, the destination, Depart and Return columns will display actual information from the voucher. Such a voucher will have Pending Fiscal Coding status on the View/Edit Voucher screen.

Home S​tation as Origin

The View/Edit Voucher screen, the Fiscal Coding/Fiscal Coder Queue screen, and the Voucher Approve screen will display the traveler's Home Station in Origin column, even if the voucher itself has a different city in the Origin field.

Travel Express Reports and Processed Documents will also display the traveler's Home Station as the Origin.

Figure 2 - Fiscal Coding

two vouchers shown on the fiscal coder screen 

1. In the View/Edit screen, click Select next to a voucher, and the correct information will be on the voucher itself.

2. In the Fiscal Coder Queue or the Voucher Approver Queue, click Select next to a voucher and then click the plus sign next to Voucher Travel Expense Details.

3. In the Comments field, the actual Origin from the voucher will be displayed.

Figure 3 - Fiscal Coding Comments

the comments field highlighted on the voucher travel expense details