​Introduction

If you cannot find a request or voucher, it may be in Processed Documents.

A Processed request is one that:

• has been approved and used in a voucher that has been sent to STARS (the status would be Sent to STARS).
• has been approved, used in a voucher and then removed (the status would be Removed). 
  
• is expired, wich is over 60 days old and has not been used in a voucher (the status would be Expired).
  

A Processed voucher is one that has been sent to STARS (the status would be Sent to STARS).

Requests and vouchers that meet the criteria will move into Processed Documents at the end of each business day.

The processed documents will be displayed as a report, with detailed line item expenses and an audit trail of when the request/voucher was created and approved, and when it was sent to STARS. Fiscal coding can be found in reports on the Reports Menu of the Travel Express main menu.

Administrators will be able to view the requests and vouchers of all users. Non-administrator users will be able to see only their own processed requests or voucher.

Figure 1 - Processed Documents menu

View Processed Requests

1. A list of processed requests will be displayed. To sort the list, click any of the column headers (e.g., Traveler, Destination, Depart, etc.). 

Figure 2 - List of processed requests

2. If there are any documents attached to a request, an attachment icon in the Atch column is displayed. Click the icon to open the Attachment page and view attached documents.

3. To search for requests, click Browse next to Traveler and select the name of the traveler, and/or select the Destination, the Group, or the Departed dates.

a. If searching by traveler's name (click Browse next to Traveler):

• If a traveler is not a proxy or an administrator, approver, or an auditor, the search will only list the traveler's name.
• If the traveler is a proxy, the search will list the traveler and the people for whom they are a proxy.
• If the traveler is an Administrator, an Approver, a Master Admin (SCO only), a Fiscal Coder, or an Auditor, the search will include everyone who has been added to the application

b. Click Find.

Figure 3 - Processed Request Search options

4. Click View next to a request. The details of the expenses and the audit trail will be displayed.

Figure 4 - Processed travel request

5. To print or save the report, click the Save disk icon.

6. Select Excel, Acrobat (PDF), or Word file format. (See note above.)

7. Click Open and use the print menu from your selected application to print, or click Save As.

8. Click Back to return to the list of processed requests.

View Processed Vouchers

1. A list of processed vouchers will be displayed. To sort the list, click any of the column headers (e.g., Traveler, Destination, Depart, etc.).

Figure 5 - List of processed vouchers

• If the voucher has had documents attached to it, you will see an attachment icon in the Atch column. Click the icon to open the Attachment page and view the attached documents or add additional ones. (You cannot add attachments if there is no Atch icon, i.e., there are no previous attachments).

2. To search for vouchers, click Browse next to Traveler and select the name of the traveler, and/or select the Destination, the Group, or the Departed dates.

a. If searching by traveler's name (click Browse next to Traveler):

• If a traveler is not a proxy or an administrator, approver, or an auditor, the search will only list the traveler's name.
• If the traveler is a proxy, the search will list the traveler and the people for whom they are a proxy.
• If the traveler is an Administrator, an Approver, a Master Admin (SCO only), a Fiscal Coder, or an Auditor, the search will include everyone who has been added to the application

b. Click Find.

Figure 6 - Processed Vouchers

3. Click View next to the appropriate voucher. The details and fiscal coding of the expenses and the audit trail will be displayed. The Audit Trail section will display the time and date the voucher was routed to STARS. Complete fiscal coding can be found in reports on the Reports Menu of the Travel Express main menu.

Figure 7 - Processed travel voucher

4. To print or save the report, click the Save disk icon.

5. Select Excel, Acrobat (PDF), or Word file format. (See note above.)

6. Click Open and use the print menu from your selected application to print, or click Save As.

7. Click Back to return to the list of processed vouchers.